Heaven Cent - Demo

Step 2 Demo User Guide

1.0     Getting Started

1.1     Background

Heaven Cent is a computer program designed to automate many of the time consuming jobs associated with your church. The program consists of 3 parts:

• A database of information about people, families and finances associated with your church.  The people may be active or inactive members, or friends to whom you send information.  The financial information concerns pledges, income, budgets, disbursements, payables, checks and bank statements.

• Data entry screens that provide an easy and friendly method of adding, changing and deleting information in your database.

Reports that print information from your database in the form of listings,  mailing labels or personalized letters to individuals and families in your database, ROLODEX cards, checks and a church telephone directory.

Heaven Cent will run on any IBM Personal Computer running Windows 95, 98, 2000, NT, ME or XP.  Heaven Cent may be setup to operate on a single computer (SINGLE USER Mode), or to operate on multiple computers on a network (NETWORK Mode).  A SINGLE USER version can be changed to a NETWORK version or a NETWORK version to a SINGLE USER version at any time.

1.2     Assumptions

Heaven Cent makes the following assumptions about you and your computer:

• You know how to boot your operating system, format a disk and copy files.

• Your computer operates under Windows 95, 98, 2000, NT, ME or XP.

• Your computer has the following minimum configuration:

  • A CD ROM Drive

  • Enough memory (RAM) to run Windows (64Mb Minimum is recommended)

  • A display with at least 800X600 Resolution

  • A printer recognized by Windows

The network version will operate on most networks, including Novel, Novel Light, Lantastic and Invisible Net.

1.3     Installing and Running Heaven Cent

1.3.1  System Requirements

• Windows 95, 98, 2000, NT, ME or XP system

• IBM PC or compatible computer

• 20 MB free hard disk space

• Color display set to 800X600 resolution and at least 256 colors.  1024X768 and True Color is preferred.   See the Display icon on the Control Panel (<Start>/Settings/Control Panel.

• A printer recognized by Windows.

1.3.2  Installing Heaven Cent

1. Click <Start> and then <Run>

2. Click <Browse> and select the directory you downloaded Heaven Cent into (probably My Documents), and double click on the directory.    Double click on the hcdemo.exe file. Then click <OK>. This will execute the self extracting program which will unzip the files to c:\disk1. It will then run the setup program which will install Heaven Cent.

3. A message will be displayed when the installation is complete.  Click <OK>.

1.3.3  Running Heaven Cent

• Double click on the Heaven Cent yellow and black icon on your desk top.

Factory installed passwords is heaven (all lower case)

1.4     Demo Program Tutorial

The Heaven Cent Demo program is the real Heaven Cent program with just two differences.  First, the Demo is limited to a maximum of 50 names (the operational program is limited only by space available on your hard disk).  Second, the Demo program has some sample data loaded in the database to provide a starting point for evaluation of the program capability.   Financial information is included for 1999 and 2000.

This section assumes you have installed the Demo program as described in the Installation Instructions.  The following steps will give you a quick tour through Heaven Cent.  Please feel free to hop off the tour and try out things that look interesting.

Step1 – Logon  Double click on the Heaven Cent icon on your desktop.  The first screen displayed when Heaven Cent is started is the Logon Screen.  One User Id is installed in the demo program, the System Administrator.  Enter the password (heaven), and press <Enter> or <Tab>.  Press <F1> and read the Help Screen.  All data entry and report screens have Help that can be displayed with <F1>.  The Logon Screen Help explains the different User privileges available and the accesses permitted with each privilege.  Click the <Logon> button.

Step 2 - Setup  From the File Menu, select the Setup Screen and enter the name, address and telephone number of your church.  Select a Word Processor. WordPad is preferred.  Set Lines per Page to 66.  Select the Options tab at the bottom of the screen, and select your Country and any other desired options.  Close the screen by clicking the “X” in the upper-right corner of the screen.

Step 3 - Add Individuals (Names) to the Database   From the Membership Menu, select Names.  The Names Screen will be displayed.  Enter information for a person to be head-of-household.  Use Leading Capital Letters.  Leave the ENVELOPE 0 for individuals, we will give the family a number in the next step.  When you are done with this screen, click <Save>.  Select the Date tab, enter date information and click <Save>.  Select the Address tab and enter address information. Use Leading Capital Letters. Heaven Cent will convert fields to all upper case where required (for example STATE).  Notice that CITY, STATE and ZIP are different fields.  Enter the city, press <ENTER> or <Tab>, type the state code, click <ENTER> or <Tab> and type the ZIP/Postal code.  The Zip/Postal code will be validated for proper format, depending on which country you selected on the Setup Screen.  Do not type a comma after CITY, Heaven Cent will include it when required in reports.  When you are done with this screen, press <Save>.  Use the Setup Screen to add additional Dates if desired.  Add one or two additional people who will be dependents in the family to be added in the next step.  Close the screen when you are done.  Print a Names Report (Membership/Reports/Names) to see the information you have added.

Step 4 - Add a Family  From the Membership Menu, select Families.  Click <New>, and names not in any family will be displayed in a List Box.  Select the person that you want to be Head-of Household.  Modify the Mail name to represent the way you would address mail to the family.  Enter 99 for the envelope for this family.  Click <Save>.  Select the Dependents tab, select a Radio button for a family position to be added, and select a name from the List Box.  Add additional dependents as desired.  Click <Save> and close the screen.  Run a Family Report to check the information you have added.

Step 5 - Enter Income  From the Financial Secretary Screen, Select the Income Screen and click <New>.  Enter 99 for the Envelope Number, and the family that you added will be selected.  Enter a Category AP, and enter some income.  Then enter FLOW for the category and enter some income.  Click <Save>  Run the Income Test Report (Financial Secretary/Reports/Income Test) to check the information you just entered.  Use the date you used in the Income Screen, probably today's date.

Step 6 - Mailing Labels  Select Labels from the Administration/Reports Menu.  Practice running labels to the screen with various options.  Try entering DRIV for ORG or SKILL and you will get labels for people on the Driveway Committee. 

Step 7 - Have Some Fun  By now you have the basic idea of Heaven Cent.  Enter some Disbursements and write some checks.  To select a Category or a Vendor for a Disbursement, enter a ? in the field.  You will get a popup window from which to select a value.  Try out the Attendance capability if your church takes attendance.  Make up some Organizations and Skills, assign some people to them and then produce Mailing Labels for an Organization.

If you need help or have any questions, contact Heaven Cent.  We maintain a support line from 8 AM to 11 PM Eastern time.  If you get our voice mail, leave your name, area code and telephone number and we will call you back.

Following are several ways to contact Technical Support:

            Voice               703-556-0458

            Fax                  703-556-0459

            Cell                  703-608-6777

            E-Mail              help@heavencent.com